Public Representatives, Taxpayers and Pradeshiya Sabhas

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Whilst the Local Government level is the third of the levels of governance systems in Sri Lanka, it is sometimes referred to by names such as ‘regional government’ or ‘locations specific’ government body.

In any case this tier is comprised of three further sub divisions namely Municipal Councils, Pradeshiya Sabhas, and Urban Councils.

The main objective of this booklet is to discuss Pradeshiya Sabhas which are the closest representative body to the public. Whilst the Pradeshiya Sabha is the smallest representative body this has been given legal powers through the ACT 1987 No 15 of PRADESHIYA SABHA. The scope and responsibilities of the PS are elaborated through this ACT.

The main purpose of a Pradeshiya Sabha is, to draft relevant by Laws, within the area of their jurisdiction, as well as to carry out their responsibilities with due accountability and transparency. Out of the main responsibilities is to create the ‘Annual Development plan’ relevant to their area. It is important that this plan be created though a participatory process. Whilst this should be based on common needs, there should be a plan for generating the required income and approval of expenditure, as well as a plan for implementation.

In the main it is the public representatives who should be responsible for this process.

There is a broad specific responsibility for the Chairman and other public representatives in this process. Accordingly the role of the Chairman of the PS is important for the effective running of the Council as well as to the taxpayers, of the relevant areas, who benefit from services of the Council.

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Download the publication in Tamil, Sinhala and English.

MODEL BY-LAWS FOR PRADESHIYA SABHAS

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The Pradeshiya Sabha Act No 15 of 1987 is undoubtedly significant in being the only legal administrative tool governing Pradeshiya Sabhas in Sri Lanka. All subsequent amendments have been incorporated in to this act including the recently approved Local Authorities (Special Provisions) Act, No. 21 of 2012, as covering the general and special requirements of all local authorities in the country. When considering the regional diversity and identities of these local government bodies, it can be observed that the priorities of those authorities vary significantly. These variances are due to regional differences and therefore deserve special attention. In particular, structures and systems relevant to physical planning of these councils followed earlier had been destroyed due to the three decade long war.

Following the conclusion of war, the situation in the Northern Province is changing dramatically through post war planning processes and with these initiatives the regional landscape of the Northern Province is set to undergo an era of exemplary transformation in the near future.

Assessing above mentioned circumstances, the creation of By-laws becomes priority to formalize the role and responsibilities and other common necessities vested with local authorities as well as administration and governance of these bodies. Therefore, these standard By-law drafts are presented to support the legal background of Local Government Authorities as well as better facilitate the By-Law drafting process.

I take this opportunity to express my sincere gratitude to all those who contributed to this valuable work including Mr. H.G.Cyril. Jayatissa, former Assistant Commissioner of Local Government, (Senior Consultant – Legal and Local Governance), a number of other Chairmen, elected members and officials of Local Government Authorities in Vavuniya, Mannar, Kilinochchi and Jaffna districts, and my colleagues in the Governance Programme Unit.

Sriyanie Wijesundara,
Head, Governance Programme, (CPA) 2013.

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Download the publications in Tamil, Sinhala and English.

Meeting Procedure for Local Government Authorities

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One of the special features identified through meetings with personnel from Pradeshiya Sabhas is the lack of knowledge on the legal background of the meeting procedures among members and officials of these Local Government Authorities. Particularly such knowledge that would help to increase the performance and effective service provision in these authorities.

Following the conclusion of war, the situation in the Northern Province is changing dramatically through post war planning processes and with these initiatives, the regional landscape of the Northern Province, including governance structures is set to undergo an era of exemplary transformation in the near future.

It is for all these above reasons that this publication on Meeting Procedures relating to Local Government Authorities has been compiled in a very simple and accessible manner in all the three languages. I believe that this booklet will be useful to all members who are elected newly to the LGAs, new officers appointed for LGA and Officers who are transferred to LGAs.

I take this opportunity to express my sincere gratitude to all those who contributed to this valuable work including Mr. H.G.C. Jayatissa, Former Assistant Commissioner of Local Government (Senior Consultant – Legal and Local Governance), several Chairperson, elected members and officials of Local Government Authorities in Vavuniya, Mannar, Kilinochchi, Mullaitivu and Jaffna districts, and to my colleagues in the Governance Programme.

Sriyanie Wijesundara
Head- Governance Programme September 2013

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Download the publication in Tamil, Sinhala and English.

Accounting Procedure for Pradeshiya Sabhas

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It was observed through a number of discussions and meetings of the project on Reconnecting Citizens in Local Authorities in the Northern Province that officers routinely encounter problems in the understanding and application of accounting procedures and processes and financial transaction in Pradeshiya Sabhas. Such financial matters may end up in court and result in serious surcharges. Therefore for the first time in Sri Lanka a publication such as this one has been issued in the three main languages to address the above mentioned issues. It is our belief that this book will help promote Accountability and Transparency in Local Government Authorities in Sri Lanka.

Following the conclusion of war, the situation in the Northern Province is changing dramatically through post war planning processes and with these initiatives, the regional landscape of the Northern Province, including governance structures is set to undergo an era of exemplary transformation in the near future.
It is for all these above reasons that this publication on Accounting Procedures relating to Pradeshiya Sabha has been compiled in a very simple and accessible manner in all the three languages. We believe that this booklet will be useful to all members who are elected newly to the LGAs, new officers appointed for LGA and Officers who are transferred to LGAs.

I take this opportunity to express my sincere gratitude to all those who contributed to this valuable work including Mr. H.G.C. Cyril. Jayatissa, former Assistant Commissioner of Local Government (Senior Consultant – Legal and Local Governance), a number of other Chairmen, elected members and officials of Local Government Authorities in Vavuniya, Mannar, Kilinochchi and Jaffna districts, and to my colleagues in the Governance Programme Unit.

Sriyanie Wijesundara
Governance Programme September 2013

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Concerns on the Expansion of the Mandate of the Commission of Inquiry to Investigate into Complaints Regarding Missing Persons

25 July 2014, Colombo, Sri Lanka: The Centre for Policy Alternatives (CPA) is deeply concerned by the Government of Sri Lanka’s (GOSL) dilution of the primary mandate of the Presidential Commission of Inquiry to Investigate into Complaints Regarding Missing Persons (COI). These concerns arise from the Gazette No.187/18, issued on 15th July 2014 expanding the mandate of the COI, of which the sole purpose was to investigate and inquire into disappearances in the Northern and Eastern Provinces during the period 1st January 1983 to 19th May 2009. CPA has from the inception of the present COI, attended and monitored its public sittings, engaged to ensure grievances of affected communities are given due attention and advocated for structural, administrative and policy changes to advance the long term goals of truth, justice and accountability. CPA fears for the integrity of the COI, in particular, that its primary task of investigating and inquiring into the thousands of missing persons in Sri Lanka will be severely curtailed by the present gazette. CPA therefore urges the authorities to take immediate steps to protect the integrity of the COI by revising the present gazette and introducing much needed structural and policy reform.

CPA’s concerns with the recent developments are twofold. Firstly, several questions arise regarding the expansion of the mandate to include inquiring into a wide range of issues spanning from violations of International Humanitarian Law (IHL) and International Human Rights Law (IHRL) including the recruitment of child soldiers and suicide attacks, to the criminality of financial and other resources obtained by the LTTE. While CPA recognises these are extremely serious issues that require independent investigations, the inclusion of such issues in the COI will severely hamper the truth seeking process and the addressing of the issue of the thousands of missing and disappeared in Sri Lanka. CPA in its numerous documents including its policy brief on the present COI issued on 6th March 2014, raised the critical point of families needing to know the fate of their loved ones if genuine reconciliation is to be achieved. Furthermore, CPA notes that the present COI was established as a result of a recommendation of the Lessons Learnt and Reconciliation Commission (LLRC) (5.48), a commission established by the present GOSL, which specifically stated that in light of the magnitude and sensitive nature of the phenomenon of disappearances and abductions, a separate and dedicated mechanism should be appointed to investigate complaints of disappearances. This point was subsequently included in the National Action Plan (under 9.51) introduced by the GOSL, a framework cited regularly by the GOSL as its primary mechanism to address post-war reconciliation. Moreover given the sensitivity of the information shared, CPA is concerned by the lack of victim and witness protection mechanisms that are crucial to the work of the COI. Accordingly, in the present context, the expanded mandate puts an even greater number of persons giving evidence at high risk.

Furthermore, CPA is concerned that an expanded mandate will overburden a COI that to date has received over 19,000 complaints but only managed to interview 462. CPA has monitored the public sittings and raised concerns about the nature of the sittings and provided recommendations to improve its operations to facilitate greater sensitivity for the grievances of the affected communities and to strengthen its primary mandate. In light of the large volume of complaints before the COI and the importance of the issue, CPA believes the expansion of the mandate to include aspects not directly related to the issue of disappearances is impractical, illogical and seriously erodes the integrity of the COI.

The second concern in terms of the new gazette is the inclusion of an Advisory Council of International Experts (The Council). The present gazette sets out in detail the expanded mandate of the COI but is deliberately vague regarding the terms of reference of The Council. Many questions remain as to the nature of work of The Council and how they are to support/interact with the COI. A further concern is the independence of The Council. Media reports indicate that The Council is to be funded by the Presidential Secretariat and also cited past statements and findings of the three individuals named in the gazette, raising questions about the independence and impartiality that is required and expected of such an entity.

CPA is also concerned as to whether lessons have been learnt about involving international experts in domestic processes. CPA engaged with and critiqued a previous Commission of Inquiry mandated to investigate 16 past human rights cases, also known as the Udalagama Commission, which was overseen by the International Independent Group of Eminent Persons (IIGEP). The IIGEP faced numerous challenges in its work and departed within a year of being appointed, citing several reasons including interference by the State and ‘a lack of political will’ by the present GOSL. There is insufficient evidence of any genuine reform having taken place since the departure of the IIGEP, raising the question of as to why significant resources will likely be spent on an entity that is shrouded in secrecy, with questions raised about its independence, impartiality and integrity. In the absence of a clear mandate for The Council, CPA is extremely concerned that the fate of the IIGEP or worse awaits The Council, thereby further eroding the prospects for truth, justice and accountability for the victims and their loved ones.

In light of the present concerns based on limited information available in the public domain, CPA urges the authorities to reexamine the latest gazette and to take immediate steps to protect the integrity and primary mandate of the COI of investigating and inquiring into the issue of missing persons and disappearances. CPA has consistently called for the need for independent and credible investigations into allegations of IHL and IHRL violations by all parties and reiterates this call.

The latest move by the GOSL appears to be yet another example of the lack of political will and interest in addressing key issues fundamental to achieving sustainable peace and reconciliation in Sri Lanka. It is time that the GOSL steps upto its own national and international obligations as well as past promises.

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Constitutional and Legal Framework Governing Religious Freedom and Related Issues

23 July 2014, Colombo, Sri Lanka: More than a month after the events in Aluthgama, many questions remain in terms of justice and accountability regarding these and others developments related to ethnic and religious freedom in Sri Lanka. These questions are even more poignant as we mark 31 years since the deadly pogrom of July 1983.

Although religious freedom is provided for in the present framework in Sri Lanka, concerns are raised as to why threats, intimidation and attacks continue to occur with limited action to prevent such events and to hold to account perpetrators. In light of recent events surrounding religious freedom in Sri Lanka, questions have been raised regarding the legal provisions related to the issue and the powers of key actors. The Centre for Policy Alternatives (CPA) has compiled a short brief to create awareness on the Constitutional and legal framework and available legal remedies regarding religious freedom and related issues.

Download the brief here, or read it online here.